Public Records Request Form
TOWN OF FAIRFIELD REQUEST FOR PUBLIC RECORDS POLICY
As custodians of public information, the Town of Fairfield recognizes the public’s right of access to public records. Please read the information pertaining to the Town’s procedure for providing requested information.
The Town of Fairfield will provide an effective and timely response to requests for public records under §2-6-1003, MCA. The Town will make every effort to provide assistance and prompt, accurate and courteous service in a timely manner. Please note that some requests may take longer to accomplish depending on file storage location and staff availability.
**Most record requests are at very little cost and fulfilled timely. However, in some instances a fee may be associated (broken into half-hour increments) for the time involved researching, any print copies or electronic data of the request, pursuant to §2-6-1006, MCA. *
This may include requests requiring significant time researching across numerous departments, old and archived records, voluminous records, etc.
Request for analysis, compilation, extractions, comparisons, chronologies, and other assemblages of existing material.
All records requests are to be directed to the Town Clerk who will provide the Town’s response. This request form may be obtained from Town office or the Town’s website. The office staff will be responsible for communicating the status of the request, and any amount due for copies and/or research time, to the requestor. Upon receipt of any monies due, the requested information/documentation will be provided to the requestor. Requests for information that is protected or prohibited from public release by law may be denied and the requestor contacted and informed of this. Public documents containing exempt information may be released after redaction.
The requestor must complete and submit the request form below. A title or reasonable description of the requested information is required for all information.
Hard Copies
8.5 x 11-inch copy $0.25/page
8.5 x 14-inch copy $0.25/page
11 x 17-inch copy $0.35/page
Electronic Data
Electronic data - no charge per page
Staff Time Fees (applicable to hard copies and electronic data)
First 15 minutes: no charge
Between 15 - 30 minutes: $16.50
Each additional 30 minutes: $16.50